Local Conference Committee

Each Conference has a Local Committee that is responsible for all arrangements. The LCC has a Chair (or Co-Chairs), Secretary and Treasurer, and additional officers if required. In constructing the Conference program, the LCC shall consider the recommendations of the IPC. The LCC is encouraged to establish and maintain a website for the Conference that includes all information relating to the organization of the Conference. The functions of the LCC are to:

• send out the Conference announcements, decide on paper deadlines, and make such arrangements for housing of Conference participants, and other local matters as may be required;
• in consultation with the IPC chair, undertake final selection of topics and speakers for the conference, including panel discussions and contributed papers, determine panel and session chairs, and invite the selected speakers;
• consult the IPC when establishing a registration fee or accepting sponsorship of the Conference by organizations other than those contacted by the IPC Secretary;
• publish the Book of Abstracts of contributed papers to be presented at the Conference and distributed to the participants and has the option of publishing the proceedings of the Conference consisting of the Invited Talks and Progress Reports and of the Contributed Papers presented at the Conference.

The LCC Chair cooperates with the IPC Secretary in preparing the meetings of the IPC.

The LCC Chair, Secretary and Treasurer, and other Local Committee members designated by the Local Committee Chair participate in the meetings of the IPC and report on the status of Conference matters. The LCC Chair is designated by the IPC.

After the Conference, all relevant Conference records are transmitted to the IPC Secretary and IPC Treasurer as appropriate.